UK-Poole: Repair and maintenance services.

Section I: Contracting Authority

I.1) Name, Addresses and Contact Point(s):
Dorset HealthCare University NHS Foundation Trust, United Kingdom
Sentinel House, 4-6 Nuffield Road, Poole, BH17 0RB, United Kingdom
Tel. +44 1202277277, Email: david.barratt1@nhs.net
Contact: David Barratt
Main Address: https://www.dorsethealthcare.nhs.uk, Address of the buyer profile: https://www.dorsethealthcare.nhs.uk
NUTS Code: UKK2

I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No

I.4)Type of the contracting authority:
Regional or local authority

I.5) Main activity:
Health

Section II: Object Of The Contract

II.1) Scope of the procurement

II.1.1) Title: Provision of Air Conditioning, Heat Pumps, Ventilation & Refrigeration Maintenance
Reference number: DH175

II.1.2) Main CPV code:
50000000 - Repair and maintenance services.


II.1.3) Type of contract: SERVICES

II.1.4) Short description: Dorset HealthCare University NHS Foundation Trust is largest provider of community and mental health services in Dorset. We are currently looking to appoint a contractor(s) to conduct planned preventative maintenance on all the Trust Air Conditioning, Heat Pump, Ventilation & Refrigeration units located at various sites across Dorset. There will be 5 Lots.
- Split Systems/ Heat Pumps/DX Split Systems
- Cold Rooms and Walk in Freezers
- Medical Fridges and Freezers
- Reverse Heat Pump Units (Clivet)
- Free Standing Fridges
The successful contractor(s) will be expected to conduct a comprehensive planned preventative maintenance service including reactive works on an ad-hoc basis for all the Trusts assets in conjunction with the lots specified above. The contractor(s) will also be required to provide the necessary infrastructure to be able support the Trust with the planned routine visits and the reactive call outs in accordance with the specification.

II.1.6) Information about lots
This contract is divided into lots: Yes

II.1.7) Total value of the procurement (excluding VAT)
Lowest offer: 165,263.7 / Highest offer:262,023.72
Currency:GBP

II.2) Description (lot no. 1)


II.2.1) Title:Split Systems / Heat Pumps / DX Split Systems
Lot No:1

II.2.2) Additional CPV code(s):
50000000 - Repair and maintenance services.
42500000 - Cooling and ventilation equipment.
42511110 - Heat pumps.


II.2.3) Place of performance
Nuts code:
UKK2 - Dorset and Somerset

Main site or place of performance:
Dorset and Somerset


II.2.4) Description of the procurement: Dorset HealthCare University NHS Foundation Trust is largest provider of community and mental health services in Dorset. We are currently looking to appoint a number of contractors to conduct planned preventative maintenance on all the Trust Air Conditioning, Heat Pump, Ventilation & Refrigeration units located at various sites across Dorset. This is LOT 1.
- Split Systems/ Heat Pumps/DX Split Systems
The successful contractor will be expected to conduct a comprehensive planned preventative maintenance service including reactive works on an ad-hoc basis for all the Trusts assets in conjunction with the lot specified above. The contractor will also be required to provide the necessary infrastructure to be able support the Trust with the planned routine visits and the reactive call outs in accordance with the specification.

II.2.5) Award criteria:
Quality criterion - Name: Technical / Weighting: 60

Cost criterion - Name: Financial / Weighting: 40


II.2.11) Information about options
Options: No


II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No


II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/77Z95WC367


Section IV: Procedure

IV.1) Description

IV.1.1)Type of procedure: Restricted


IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
A dynamic purchasing system was set up: No

IV.1.6) Information about electronic auction
An electronic auction has been used: No

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure
Not Provided


IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

Contract No: DH175
Lot Number: 1
Title: Split Systems/ Heat Pumps/ DX Split Systems

A contract/lot is awarded: Yes


V.2) Award of contract

V.2.1) Date of conclusion of the contract: 25/11/2021

V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 3 (SME - as defined in Commission Recommendation 2003/361/EC)
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: No

Contractor (No.1)
Epta Cold Service Ltd, 01239246
Avonside House, Kingfisher Park, Headlands Business Park, Ringwood, BH24 3NX, United Kingdom
Tel. +44 1425485700, Email: service2@eptarefrigeration.com
Internet address: https://www.epta-uk.co.uk/
NUTS Code: UKK25
The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 153,000
Lowest offer: 116,928 / Highest offer: 153,840
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No


Award Of Contract (No.2)

Contract No: Not Provided
Lot Number: 2
Title: Cold Rooms and Walk in Freezers

A contract/lot is awarded: Yes


V.2) Award of contract

V.2.1) Date of conclusion of the contract: 25/11/2021

V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 3 (SME - as defined in Commission Recommendation 2003/361/EC)
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: No

Contractor (No.1)
Epta Cold Service Ltd, 01239246
Avonside House, Kingfisher Park, Headlands Business Park, Ringwood, BH24 3NX, United Kingdom
Tel. +44 1425485700, Email: service2@eptarefrigeration.com
Internet address: https://www.epta-uk.co.uk/
NUTS Code: UKK25
The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 66,000
Lowest offer: 38,592 / Highest offer: 50,850.48
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No


Award Of Contract (No.3)

Contract No: Not Provided
Lot Number: 3
Title: Medical Fridges and Freezers

A contract/lot is awarded: Yes


V.2) Award of contract

V.2.1) Date of conclusion of the contract: 25/11/2021

V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 3 (SME - as defined in Commission Recommendation 2003/361/EC)
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: No

Contractor (No.1)
Epta Cold Service Ltd, 01239246
Avonside House, Headlands Business Park, Kingfisher Park, Ringwood, BH24 3NX, United Kingdom
Tel. +44 1425485700, Email: service2@eptarefrigeration.com
Internet address: https://www.epta-uk.co.uk/
NUTS Code: UKK25
The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 6,000
Lowest offer: 2,894.46 / Highest offer: 17,295.27
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No


Award Of Contract (No.4)

Contract No: Not Provided
Lot Number: 4
Title: Reverse Heat Pump Units (Clivet)

A contract/lot is awarded: No

V.1) Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure):
Notice reference (year and document number): 2021 - 011712


Award Of Contract (No.5)

Contract No: Not Provided
Lot Number: 5
Title: Free Standing Fridges

A contract/lot is awarded: Yes


V.2) Award of contract

V.2.1) Date of conclusion of the contract: 25/11/2021

V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 3 (SME - as defined in Commission Recommendation 2003/361/EC)
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: No

Contractor (No.1)
Epta Cold Service Ltd, 01239246
Avonside House, Kingfisher Park, Headlands Business Park, Ringwood, BH24 3NX, United Kingdom
Tel. +44 1425485700, Email: service2@eptarefrigeration.com
Internet address: https://www.epta-uk.co.uk/
NUTS Code: UKK25
The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: Not Provided
Lowest offer: 6,849.3 / Highest offer: 40,037.97
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No

Section VI: Complementary information

VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://dorsethealthcare.delta-esourcing.com/delta/viewNotice.html?noticeId=649602787

VI.4) Procedures for review

VI.4.1) Review body
Dorset Health Care University NHS Foundation Trust
Sentinel House, 4-6 Nuffield Road, Poole, BH17 0RB, United Kingdom
Tel. +44 1202277271, Email: david.barratt1@nhs.net
Internet address: https://www.dorsethealthcare.nhs.uk/

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: The Trust will incorporate a mandatory Ten (10) day standstill period before any contract is awarded.

VI.4.4) Service from which information about the review procedure may be obtained
Not Provided

VI.5) Date of dispatch of this notice: 22/02/2022